Monday, December 19, 2011

Deadlines coming up!

Hey guys! There are some important deadlines coming up and we need you to remember them!!! We will also be sending out an email a week before each deadline to remind you again :)

January 28th - Online sales Final page and book count due (email us at metroyearbooks@walsworth.com for this one!)

January 28th-  Namestamp lists submitted online (email your CSR for this one! Cheryl.Ball@walsworth.com or Dana.Davis@walsworth.com)

March 15th-  Itag list due (email your CSR!)

Wednesday, November 16, 2011

Customized Marketing at Walsworth

If you aren't taking advantage of our customized marketing, you're CRAZY!!!

Walsworth will create a PDF for you and your school that is customized from pictures of students to the price of your book. You can print them in color for free and put them all over the school. The number one spot right now is to put them next to the student sign out area in the main office. Parents and students signing out will see it and HOPEFULLY grab one when they leave to go home.

Talk to Whitney and me about this so we can get you started.

Wednesday, October 26, 2011

Walsworth Welcomes Mike Taylor!!!


Walsworth Publishing is very proud and excited to announce that Mike Taylor has joined our company in the role of Journalism Specialist/Key Accounts.

Mike most recently worked in a key accounts role with Balfour/Taylor Yearbooks, and has been a respected instructor at yearbook workshops and conventions all over the country.

Mike was an adviser for 13 years at Lecanto High School in Lecanto, Fla., and he guided his staffs to CSPA Crown and NSPA Pacemaker awards. He is, quite simply, a yearbook guru and we’re thrilled to have him on our team.

You can read more about why Mike made the decision to join Walsworth, the work he is going to be doing for us, and our commitment to yearbook in this article on our website.

As always, feel free to contact us with any questions

Tuesday, October 4, 2011

How Do I order a Yearbook?

I was looking around at everyone's school websites and I noticed it was hard to find out how to purchase a yearbook. If I (your favorite yearbook rep) can't figure out how to buy a yearbook, how will your parents know?
Make sure you're using a very visible picture or link to yearbookforever.com. Go on to your members only website and click on marketing central. There you will find website banners, customized marketing and marketing resources.
Remember, if you can't find it, how will your parents find it?

Thursday, September 22, 2011

Friendly Reminder-Proof Holds

Hey Guys! Remember, when you're gone for Thanksgiving, Christmas and Spring break you need to have your proofs held. This way they don't get sent to the school when you're not there. 
You can do this on your members only page under MANAGE PROOF DELIVERY.

Friday, September 16, 2011

Bond. James Bond? No, Yearbook Bond.

Yearbook is hard work. Your staff needs to work well together to get the job done right and on time. It is helpful if your staff can get to know each other so they can understand each others’ strengths and weaknesses.
Spending time together having fun or sharing serious thoughts can lead all staff members to a greater understanding of how they can best work together on this large yearbook project. As school gets rolling in September, consider these activities for bonding.
  • Hold a “name that computer” contest for the computers. Once they are named, have the staff design name tags to post on the computers.
  • Play with Play-Doh on National Play-Doh Day on Sept. 18. Let them play with a bit of it during a brainstorming session, or keep a few cans on hand for an instant break time. Please immediately pick up any dropped Play-Doh, especially if you have carpeting in your room.
  • Be Kind to Editors and Writers Month is a good time to write short notes to these people on your staff, encouraging them for the upcoming year.
  • September is Shameless Promotion Month. Have fun brainstorming ways to sell your yearbook this year, or let the school know how cool it is to be on staff. How about a video?
  • Take some time for exercise during Line Dance Week Sept. 12-17. Learn a couple of line dances that the staff can get up and do when they need a break during a long work session, or even at the end of a weekly staff meeting.
Bonding can even occur over serious subjects. Here are two diverse topics, one is serious and one is solemn.
  • National Love Your Files Week is Sept. 19-23. Discuss with your staff the importance of file management, so that spreads and images can be quickly located. While a good file management plan is important, the key component is that everyone uses it faithfully.
  • This year is the 10th anniversary of the Sept. 11, 2001, attacks on the United States. While the date is important to all Americans, it is more meaningful to students directly affected in some way. Spend time letting students discuss how the event affected them. Then brainstorm coverage ideas.
There also are activities you can do all year to make staff feel good and give them a quick break. Schedule a Friday Fun activity to let them burn off some energy. Have a different staff member be responsible for planning the activity each week. Also remember to honor staff birthdays every month with a cake or cupcakes. Don’t forget to recognize summer birthdays in May.

Videos can be fun!

Hey Yearbookers!
Go to the Walsworth link below and check out what they wrote about Sherwood and their yearbook video.
Then, WATCH IT! :) and make your own special yearbook video!


http://www.walsworthyearbooks.com/blog/09002/sherwood-high-staff-gets-goofy-in-their-latest-yearbook-video/

Friday, July 15, 2011

Be a Yearbook Trendsetter

Here is an article from our Walsworth Blog that we thought you would love!


Trends burst into the spotlight, and then their star power fades away. Some may be given rebirth, such as 3-D in movies (think “Shrek” or “Saw 7″) and in photography (seen in magazines, including ESPN: The Magazine, and in newspapers, such as the Oct. 31, 2010, edition of The Kansas City Star).
For fashionistas, think of the animal print that has been the must-have accessory. Every year I say I am going to buy something in a leopard print; every year I say it can’t be in style again. And yet, it is.
As an adviser, guiding teen staff members in using design trends can be scary, with pitfalls to be avoided. Will it set up the yearbook as a joke, like the 2007 Bond-themed yearbooks? Will the judges not be hip enough to know the trend and take off points, like getting inspiration from Nylon magazine? Or, will it just fall flat as readers will just not understand, like 3-D?
Using a trend means not using it as-is, but being inspired by it and taking it in a different direction. This should lead you and your staff to being trendsetters, which means using some cool ideas before the rest of the general yearbook population.
football-07-12-57
For an article on the college football game between Kansas State and Missouri on Nov. 13, 2010, a photo of Kansas State running back Daniel Thomas, running with the ball, was cut out and placed on top of a photo of Missouri players during a play on the field. The photo illustrates the story’s angle of the need for Missouri’s defensive line to stop Thomas. (Missouri photo by Dave Weaver, Associated Press; Thomas photo by Bo Rader, the Wichita Eagle)
Five places to look for trend ideas right now.
Newspapers. USA Today has great infograph ideas and designs. But check the nearest big city newspaper to see what their designers are up to. The Kansas City Star has excellent photo illustrations in the sports section, and the FYI section is another good place to look. In The StarThe Star did this twice in one week, once in the business section and once in sports. in November, I saw something that I refer to as embedding a photograph in another photograph. One photograph was used as the background, while another relating photograph has the cut-out background feature and is placed in the forefront so that it appears as if the person is coming out of the background picture. I think it helped draw readers into the story.
Magazines. Check out magazines. Besides websites, magazines will be the most current source of trend design you will have at your fingertips.
  • Text bubbles: Everyone is using them, from print to web to television. Entertainment Weekly likes to use them in their infographs for a graphic design element. And since we are used to seeing the bubbles to carry conversations, readers can easily relate as the bubble says, “Hey, I am talking here.” Bubbles can be made easily in InDesign, or download several types for free at brusheezy.com.
    bubbles-EW
    While dialog bubbles have been seen in yearbooks with comic book themes, they also are popping up in yearbooks without illustrations. The bubble pulls readers into additional pieces of information supplied by the people in the photographs. And they do not have to be white; use theme colors. (Leslie Nielson obituary from Entertainment Weekly)
  • Big headlines, big photograph: A large headline with an appropriate font will bring readers into a story, as will an emotional, well-composed photograph on either the right or left side of a double-page spread. Check out ESPN: The Magazine for inspiration.
  • Calendars: Chronological books are a current trend for organizing the yearbook. Even though magazines use sections to organize their material, several have started using calendars to give extra information to their public. My staff added a calendar look this year, which will provide another opportunity to include more students as well as recognize events that do not deserve a full page but do deserve to be recorded for the year. This is a good place to also put those unexpected but cool events.
Websites. I have already mentioned using websites but I would like to give a couple of specific ones for inspiration. The website issuu.com is a publishing website where publications can upload their magazine for public viewing. The newspaper staff and yearbook staff at my school use this site daily for trends ideas. Since most publications and their advisers are on a budget, it is hard to buy several new magazines every month. This is a free website and can be budget-friendly.  Another website to use is webdesignerdepot.com.
issuu
Look at more magazines and spend less money by going to a website like issuu.com. Here you can look at many different types of magazines for inspiration. A website like webdesignerdepot.com provides great inspiration while also informing aspiring web designers about the world of work in web design.
Advertisements. Creativity is part of the advertising world, and you know this especially if you watch “Mad Men” on AMC cable network. People in advertising must catch the interest of an audience that has no time to be slowly lured in. Target has done wonders with its bullseye, and the Apple iPod silhouette image is so popular that it continues to be copied. Graphic designers also know the power of a big headline with that one powerful image.
Junk mail. This includes any catalogs from Urban Outfitters or Lowe’s Home Improvement Store, which actually have some good infograph designs in them. But another set of pamphlets to keep and peruse would be those from colleges and universities that your staff is receiving. Since the graphic arts departments at these schools usually design these materials, these college students are putting to use what they have been taught, which can help when you are trying to steer to good design trends.
Reading through the list you may have noticed I referred to time periods of several years when talking about trends to use in your yearbook. It is important to start looking in the spring to find those designs that interest you, and continue this cycle until the following spring. Then go to your file, weed out those you used and those you look at and say, “What was I thinking?” In the process, you might find a trend to use once or a trend to repeat. But never stop progressing down the less-traveled path.
I know that leg warmers have made a return, but I have to say that is a trend I just never followed the first time. I do not want a 3-D book because I do not want to take phone calls from people wanting another set of those 3-D glasses. But as for that leopard-print purse? Yes, I think I will just have to finally have one.


Monday, June 6, 2011

Quickly Calibrate your Monitor

Hey guys! I found this website just recently about monitor calibration. What I liked most about it was that a lot of you guys are working with online design and not receiving proofs from the plant. Without a real calibration machine, these simple tests will help you out in getting the closest color match on your schools monitor. Try it out!
http://www.imaging-resource.com/ARTS/MONCAL/CALIBRATE.HTM

Friday, May 27, 2011

Summer time and the livin's easy

Lately, judges and critiques are looking at seasonal or chronological books and asking, "why is summer so sparse?" That's because no one is getting out there and working on yearbook during the summer. You might ask, "Kat, what IS there to do during the summer?" Well guys, I have a few ideas for you.
- If you're trying out for a sport or going to camp for that sport, ask your coach if you can get some pictures of students during that time. You could have a spread about tryouts and camp together or do one for each.
-Did you or your friends go on vacation? If so, grab some of the photos from it to use for a summer vacation spread.
-I bet a few people at your school worked during the summer. Find out where people work by looking at their Facebook or if you're going to be by that place, snap a few photos. You could do a summer jobs spread in the yearbook as well.
-My favorite idea of all needs to happen now...Find out if anyone is going to study abroad or go to a foreign country to teach or help build houses. How interesting would it be to have a feature story page about them?
-Market the yearbook during the summer! At the end of the school year you can hand out flyers suggesting to students and their parents that if they missed out this year to get a yearbook, don't miss out next year. Order it now! You can offer the book for $5 off during summertime only.
-Sell OLD yearbooks. Put out a flyer if you have any old yearbooks laying around during graduation or any other event in the summer. If a parent see's their students freshman yearbook at graduation, they might just want to buy it off of you!

Another important thing to do during the summer is GO TO YEARBOOK CAMP! Here's a list of the things that can be finished before school starts if you come to camp...
- Theme
- Cover
- Endsheets
- Divider pages
- The layouts of at least three spreads in the yearbook
- Marketing ideas for the whole year
- New updated Facebook page for your yearbook
- Folios
- Graphics for the yearbook
- All of your fonts chosen for the entire year
- Finished ladder
- Deadlines sorted out and how many pages you'll be submitting during that time
- Who knows, you might even win a camera or an upgrade for your cover at camp during the auction. 
Go to www.walswortheast.com to find out more about the workshop.

If you have any other ideas and want us to share them, email us or post a comment below. 

Oh and PS- Thats Muggs (my puggle) enjoying herself on the beach.

Thursday, May 19, 2011

Have It Your Way

As some of you know I started my yearbook career on the west coast (sort of) in Arizona. While I was there I got to know quite a few of the award winning advisers from California. Jim Jordan is one of my favorite people of all time and turn to him when I'm looking for great ways to better the yearbook programs I work with.

He has a great website through his school. It can be found here.

We know that this time of year it's really easy to take a break and try not to think about yearbook for awhile. This can be seriously detrimental to your program for next year, however, so we'd like to propose some fresh new ideas about how to start developing next year's theme now.

We've all heard about the tried and true method of a "theme packet." Some schools do individual packets, some break their classes up into groups of students, but this is a widely used method of getting the creative juices flowing and the conversation started about next year.

But what about starting the conversation as a class. Below is a link to a worksheet that asks very general questions that can get your students thinking about why next year is going to be different from every year before it. This is a great place to start when looking for a new, unique theme that is relevant to your school for next year.


Often doing a group brainstorming session can help your students begin to visualize and unite under a theme that the whole staff can get behind. Now, as with everything else you're never going to make 100% of people happy 100% of the time. If you have some competing personalities, sometimes an executive decision needs to be made, but here are some great Team Building resources for you to use to help get your staff working together.


Remember a theme needs to be evident in the following places at the very least:
  • cover
  • endsheets
  • title page
  • dividers
  • folio
  • opening/closing
We LOVE doing theme brainstorming sessions, so if you'd like us to come into your class and help with theme development, don't hesitate to contact us!

Wednesday, May 18, 2011

Get your QR code on

Well, here it is, the real skinny on QR codes. QR (Quick Response) codes, which were actually created 17 years ago in Japan by a Toyota subsidiary, are becoming a big trend in marketing. All you need is a simple QR code reader (I use TapMedia LTD on my iPhone). We've been finding these codes in grocery stores, on movie posters and in our mail. When you use your phone to scan these codes they will normally take you a URL. Example: I found a QR code in the grocery store on cream cheese. When I scanned it, the code directed me to a site with a Philadelphia cream cheese recipe. YUM! So we thought, why not update you on how to use it for yearbook? Here are a few cool ways to use QR codes for yearbook this year and next...
  • Use a QR code for your Facebook fan page. (If you scan the QR code above, it will take you to our MetroYearbooks Fan Page.)
  • Everyone needs a good, funny, marketing idea. Make a QR code that goes to YearbookForever.com or the link to your online ordering, then print it on the iron on paper that you find at Staples or Michael's and press them onto your yearbook staff t-shirts. Anyone with a QR code reader will be able to use it.
  • Don't just stop at t-shirts! Put a QR code on your own personal Facebook or on posters around the school promoting buying a yearbook.
  • It doesn't just have to be a URL that your QR code takes you to. It can be a phone number or text. For example, go to http://qrcode.kaywa.com/ and enter in text like BUY A YEARBOOK and then when they use their reader it will come up in the Notes App on an iPhone, but I'm not sure about any other phones just yet.
But how can you use QR codes directly in your yearbook? Try these great ideas:
  • Did you have a funny video during a pep rally, or a fantastic goal from your star lacrosse player that you have a video of? You can create a QR code and place it in your yearbook that takes your readers to a URL of that YouTube video.
  • You don't have to stop with videos, what about that spring sport that hasn't quite finished yet and you couldn't get the entire scoreboard on your spread before the final deadline? Just create a QR code and place it under the "Scores" area on your page so that they can scan it and find out the final scores that link right to your schools website.
  • When selling business ADs, tell them that for an extra $10, $25, (enter your amount here) you will put a QR code in for a direct link to their website. 
QR Code Generator that we like: http://qrcode.kaywa.com/

EVERYONE CAN DO THIS! Try it now!

Tuesday, May 17, 2011

What's a FourSquare?

Okay, so Kat and I are HUGE on FourSquare. If you haven't checked out this addicting app on your computer or iPhone or Droid, you're missing out.

This app allows you to "check in" to where you are (what a great way for our customers to know where we are!) and you can also earn the mayorship of these places. Kat and I are so competitive that we had to create separate "rooms" for our office so we could each have our own mayorship. Slightly ridiculous, we know. : p

BUT, now FourSquare can help you create a buzz about your yearbooks! You can create a location called "Yearbook Room" and that place can have a SPECIAL for students who use FourSquare. Maybe you just offer them a Sharpie to write in their books, or maybe $5 towards NEXT YEAR'S yearbook to incentivize them to order early! There are so many options, but this is a great way to market your book using today's most advanced and most recent technology.


Lastly, you can create an account for your yearbook staff and use it light Twitter or Facebook to post updates about how the yearbook is going and people can follow you.

Follow us on FourSquare, too!

Monday, May 16, 2011

Yearbooks Are Forever

We all know how much time will goes into creating the masterpiece that is your yearbook, but sometimes at distribution we can start to feel like no one appreciates this. Use the below disclaimer to help people understand and make your distribution a little easier (with fewer parent phone calls).

STOP Before you write in your yearbook, READ THIS!
Check your new yearbook carefully. Be sure that there is no cover damage and check to see that there are no printing flaws in your book such as:
-blank pages
-pages in upside down
-missing pages
If such flaws are discovered, please return your book BEFORE you write in it. Once you have written in the book, it is yours to keep. This is a student publication. Although it is our intention to provide an accurate account of this school year, in a volume of this size produced by fellow humans, some errors are bound to occur. We apologize for any “typos” and hope you enjoy your memories!

Use this write up and make it look pretty and put it in all of your yearbooks and you will see a decrease in the unhappy parents and students!

Happy Distribution!

Friday, May 13, 2011

Get Your Yearbooks Here!

Hey y'all! 

After helping with Sherwood's Yearbook Distribution we thought we post some great insights about how best to handle your own delivery and distribution. Thank you to Donna and David Hutcherson from Naples, FL for these great ideas!

When your books arrive:
  • Count/confirm the total number of boxes before the delivery person leaves
  • Note any damaged boxes BEFORE you sign for them
  • If anything is damaged (even the boxes) do the following:
    • note it on the shipping slip you sign
    • take a picture of the damage  
    • make sure you have a copy of your signed shipping form, even if it's a photocopy
  • Secure the books/boxes in a safe, locked area, perhaps even a secret place.  
 When you first see your book:
  • Enjoy the fruits of your labor!
    Advisers and staffs often get so wrapped up in checking everything out that they forget to just enjoy the book itself. We encourage you and your staff to look through the book the first time as if you had just purchased one, excited about the content and enjoying the pictures and articles. There is plenty of time for evaluation later, just remember how hard you've all worked and that you deserve to just savor the moment!
Tips for a Smooth Distribution Day:
  • The distribution list is your most important tool on distribution day.                                  It serves as an indication of those who have purchased books and as a record of those who have received their books. 
    •  Have the distribution list available with space for each student to sign.
    • Once a student has picked up his/her book highlight their name for easy viewing of students who still need to pick up their book.
Plan ahead for the following:
  • Assistance 
    • Make a list of support personnel you need to assist in preparing for distribution day.
    • Be sure people like the school secretary are well informed, as they will probably field a lot of calls as distribution draws near.  
  • Distribution plan
    • Diagram your plan for distributing books; know how you want students to proceed through the distribution process.
    • Will students come to pick up their books in one central area, or will the books go to classrooms during the day?
      • If they go to one place, will they be called randomly or by grade?
      • Will you need posters/signs for directions/instructions?
  • Supplies:
    • Tables and chairs? 
    • Carts to transport boxes of books?
    • Trash cans for waste paper and wrappings?
    • Extra copies of distribution lists
    • Notepads, pencils, markers, tape, sharpies, highlighters, etc
  • Getting the word out:
    • school website, Facebook, etc.
    • teacher/student email
    • automatic phone calls
    • daily announcements
    • PTA or school newsletters
    • student newspaper
  • Problems:
    • Plan ahead for problems and have one person in charge of that task
    • Have an extra table open for problems (students not on distribution list, etc.)
  •  FUN!
    • Don’t forget to have fun!
    • Have music playing loud enough to be heard by everyone, but not to interfere with their talking/book signing.
    • Refreshments: consider this for a money-maker but remember it requires more planning and cleanup.
    • Prizes: distribute door prizes or give away free book covers, autograph supplements or namestamping for next year.
    • Sell gel pens or glitter pens especially if you have darkly printed endsheets

Brainstorm these ideas NOW with your staff - come up with great ideas and maybe even make some money! Check our YouTube channel for video of how Sherwood High does their distribution.

CSPA Speakers

Check us out at CSPA! We taught two classes: Don't sell your yearbooks like its 1965 and Yearbooks after High School. If you want any information regarding either of those sessions please don't hesitate to contact us!

Kid Tested, Adviser Approved.

Welcome to Metro Yearbooks Blog!

We are Kat Phillips and Whitney Moore and we are the yearbook reps in Northern Virginia, DC and Montgomery County, Maryland for Walsworth Publishing Company. :)

We love yearbooks and have both been doing them since high school. We want to use this first blog to talk about why our staffs and advisers love to work with us and we want you to use this blog to show you what they say, too!

Some things about us:
  • We Talk with our staffs, not at them.
  • We might start off talking about prom dresses, but we end up talking about picas. :)
  • We help our staffs create the book that they dream up and can even help you win awards if that's what's important to you.
  • We share a young, trendy perspective with you and your staff. We are up to date with the latest fashion and design trends and can easily help you apply them to your book.
  • Together we give you the best of both worlds. Kat's professional design background and Whitney's journalism degree give you a leg up in all of the areas of yearbook.
  • We both know exactly what it takes to be a yearbook adviser. We have managed student-run publications at the university level so we understand that running a yearbook isn't just about the final product.
Stay tuned for links to our YouTube channel with videos of our current staffs and advisers!